UK Talent Agents Ltd Privacy Policy

Privacy Policy

UK Talent Agents  Ltd. (trading as “UK Talent Agents Ltd”, “we” or “us”) is a Talent Representative company and operates “ https://uktalentagents.com (the “Site”). This page informs you of our policies regarding the collection, use and disclosure of Personal Information we receive from users of the Site. We use your Personal Information only for providing and improving the Site. By using the Site, you agree to the collection and use of information in accordance with this policy.

UK Talent Agents  Ltd are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

UK Talent Agents  Ltd may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from November 1st 2023.

What we collect:

We will collect, store, and use the following categories of personal data about you:

• Personal contact details such as name, title, addresses, telephone numbers, and personal email addresses
• Date of birth, gender and/or age, your nationality and/or citizenship status
• Next of kin and emergency contact information
• National Insurance number
• Bank account details and tax status information
• Copies of driving licence and passport
• Photographs
• Your diary/calendar
• Agency client engagement information (including copies of right to work documentation, references, samples of work and submissions (in any form including tapes, images and documents), and information included in a CV or cover letter or as part of the client application process).
• Career history including work/engagement/project/employment records, project details, job titles, work history, working hours, holidays, training records and professional memberships)
• Publications
• Filmography
• Credits
• Manuscripts
• Contracts
• Payment and fee details including any interest in and connection with any intermediary through which your services are supplied and royalty payments
• Merchandising, commercial tie-up rights, advertising, intellectual property rights and other information relating to exploitation of your rights
• Details of contractual negotiations conducted on your behalf with third parties
• Details of the projects/engagements you are or have been involved in
• Disputes, disciplinary and grievance information relating to projects/employment/work you are or have been involved in with third parties
• Health information including mental health
• Details of your assets and beneficiaries, such as information contained in your will or where you have transferred your beneficial interest in your work or other rights to other individuals and/or companies.
• Your marital status, family, lifestyle or social circumstances and other affairs, if relevant to the agency client relationship (for example where we liaise with third parties on your behalf in respect of your reputation or reliability).   
• Casting information such as headshots, body measurements, and skin, hair and eye colour.
• Information about criminal convictions or offences

Some of the personal data above may also fall within “special categories” of more sensitive personal data such as:

• Information about your race or ethnicity, religious beliefs, sexual orientation and political opinions
• Trade union membership
• Information about your health, including any medical condition, health and sickness records
• Genetic information and biometric data
• Information about criminal convictions or offences

What is the source of your personal Data:

Most of the personal data we collect, store and use about you will be provided by you (or third parties authorised by you) as follows:

• As part of and during the agency client engagement process prior to you engaging us as your agents (e.g. submissions, CVs and references); and
• As part of the agency client relationship to enable us to fulfil our contractual obligations to you under our agency Terms of Business.     

We may also use and store personal data about you from:

• Information generated about you in fulfilling our contractual obligations under the agency Terms of Business; and
• Information about you that is available from public sources (e.g. IMDB, Wikipedia, LinkedIn, Spotlight).

What we do with the information we gather:

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

• Internal record keeping.
• We may use the information to improve our products and services.
• We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided.
• From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone or mail. We may use the information to customise the website according to your interests.

How we use particularly sensitive personal data about you and what are our legal grounds for processing this type of personal data:

Special categories of particularly sensitive personal data and personal data relating to criminal convictions and offences require higher levels of protection. We need to have a further legal ground for collecting, storing and using this type of personal data. We may process special categories of personal data in the following circumstances:

a) With your explicit consent

• To collect, hold and disclose data concerning your health to third parties e.g. where disclosure of your health records or a medical examination is a condition of your engagement on a project.
• To hold and disclose any criminal records information relating to you (including alleged offences) e.g. where disclosure of such information to a third party is a condition of your engagement on a project.
• To create an artist/performer profile on our casting database to enable us to assess your suitability for new roles and projects and so that we can easily forward your profile onto third parties such as casting directors and producers and transfer your profile onto a third-party casting database] and to find and put you forward for new roles and projects

b) Processing is necessary to protect your vital interests or those of another natural person

• To collect, hold and disclose data concerning your health to third parties e.g. where disclosure of your health records is necessary for a medical emergency.

c) The personal data we wish to process has manifestly been made public by you

d) Processing is necessary for the establishment, exercise or defence of legal claims or whenever Courts are acting in their judicial capacity

e) Processing is necessary for reasons of substantial public interest

Security:

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. However, no method of transmission over the Internet, or method of electronic storage, is 100% secure. While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security.

How we use cookies:

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites:

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information:

If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us.

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

Complying with Legal Process:

UK Talent Agents  Ltd. reserves the right to use or disclose your Personally Identifiable Information and other information in response to subpoenas, court orders, warrants, or legal process, or to otherwise establish or exercise our legal rights or defend against legal claims or in the event you violate or breach an agreement with us. We may use and disclose your Personally Identifiable Information if we believe you will harm the property or rights of UK Talent Agents  Ltd., its owners, or those of our clients.

Business Transitions:

In the event that UK Talent Agents  Ltd. goes through a business transition, such as a merger, acquisition by another company, or sale of all or a portion of its assets as well as in the event of a bankruptcy, assignment for benefit of creditors or receivership, your Personally Identifiable Information (but not other information) may be disclosed and will likely be among the assets transferred. You may be notified thereafter via prominent notice on our web site for 30 days of any such change in ownership or control of your personal information. UK Talent Agents  Ltd. further reserves the right to disclose, transfer or sell your personal information to companies who are affiliated with us in our sole discretion.

Contact Us:

If you have any questions or concerns about this Privacy Policy, please contact us using the contact form on our website.

Last Updated: November 21st 2023